[4315] Principal Assistant (Head Project Management Support)

Start date: October 2025
Clearance: NATO Secret
Location: The Hague
Evaluation: Lowest Price, Tecnically Compliant

SKILLS
• Excellent written and verbal communication skills
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Strong organizational skills with the ability to multi-task Attention to detail and problem-solving skills

ACTIVITIES
• Head Project Manager Assistant
• Assist in the preparation of regularly scheduled reports
• Assist in meetings, take notes and draft the meeting minutes
• Assist in developing Price Proposals
• Organize and schedule appointments
• Resolve administrative problems
• Plan meetings and take detailed minutes
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Setup a project documentation library ensuring strict version control
• Submit and reconcile expense reports Reporting
• Extract simple Excel reports from EBA or from ServiceNow
• Run PR-PO reports in EBA as per PM requests
• Preparation of Monthly EPHRs (Electronic Project Health Report)
• Report and identify to the head the health of projects in the portfolio ServiceNow
• Load resources in ServiceNow as per PM request
• Request pricing extracts from BSM team and include them in the PP
• Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs